The Urban Land Institute (ULI) is a 501(c)(3) nonprofit research and education organization supported by its members with the mission to “shape the future of the built environment for transformative impact in communities worldwide.” Founded in 1936, the Institute has more than 45,000 members worldwide representing the entire spectrum of land use and real estate development disciplines working in private enterprise and public service.
ULI district councils deliver the Institute’s mission at the local level by providing members with education, networking, and opportunities to serve as thought leaders and give back to the community. With about 900 members across the Philadelphia and tri-state area, ULI Philadelphia is the preeminent local organization focused on leadership in responsible land use, real estate, planning, and development activities. ULI Philadelphia has undergone significant change over the past five years and is committed to continuing this work to advance priority areas such as diversity, equity, and inclusion; housing affordability; and the life sciences.
The closely knit, collaborative, and high-performing team of three people works directly with our members, who include high-level business professionals, public officials, corporate executives, and senior members of the real estate and land use community, to help facilitate and move the needle on issues that are priorities for ULI Philadelphia. The Associate is an integral part of the team and supports member-led committees, programs, events, sponsorship and resource development, and administrative functions. As such, core skills include event planning, program/project management, oral and written communication, administration, and organization.
Candidates should enjoy a fast-paced work environment and the opportunity to work on varied projects and diverse teams. Ideal candidates will be highly organized, have a strong work ethic, and pay strict attention to detail. This is a full-time exempt position located in Philadelphia, Pennsylvania (currently virtual with plans to return to in-person activities as soon as public health conditions allow). Experience with events management, sponsorship/business development, or nonprofit administration desired. Candidates from diverse backgrounds are highly encouraged to apply.
Reporting to the district council’s Executive Director, ULI Philadelphia seeks an energetic, highly organized, and entrepreneurial Associate to serve as an integral member of the team responsible for engaging local volunteer members, managing committees and programs, and working with partners to advance the Institute’s mission and deliver value to the membership in the Philadelphia region. The Associate will work closely with the four-person team and ULI member leadership to execute the organization’s Strategic Plan by maintaining and overseeing administrative and logistical operations of the district council, serving as the team lead for events and programs, supporting sponsorship and communications activities, and creatively contributing to an evolving and mission-driven organization.
ULI is currently working in a remote environment due to the COVID-19 pandemic. Once ULI returns to an in-person setting, the Associate is expected to be located in or around Philadelphia, Pennsylvania.
Administrative, Finance, and Operations
- Oversee and regularly interact with ULI systems for event setup, invoicing, financial review, sponsorship, and member management.
- Track expenses and prepare reports and analysis of financial activities.
- Manage district council office operations, including, but not limited to: supplies and equipment, files, databases, records, calendars, inventories, and other district council resources, as needed.
- Maintain and update online file system.
- Support Executive Director in financial review and management, budget development.
- Support team with administrative tasks, including scheduling meetings, tracking attendance, developing agendas, completing research and presentations for meetings and activities, taking notes, and other duties as assigned.
- Receive and answer incoming inquiries from members and stakeholders.
Event Management and Execution
- Support the execution of ULI Philadelphia’s 20 to 30 events and programs a year developed by member-driven committees, including virtual, in-person, and hybrid.
- Serve as the lead staff person for two Signature Events—the Real Estate Forecast and Awards for Excellence—including working with member committees to develop content and managing pre- and post-event checklists, execution, and breakdown; including managing and ordering catering and on-site logistics when in-person events are safe.
- Provide online setup, registration support, marketing, and management for all virtual, in-person, and hybrid logistics.
- Work with outside contractors and vendors as needed, providing creative insight into event processes and external communications.
Volunteer Committee Coordination and Support
- Develop and manage member relationships, supporting opportunities for members to engage more deeply with the district council through programming and committees.
- Manage invitations, event logistics, RSVPs, rosters, agendas, and follow-up activities for content-driven councils and committees
- Oversee four to eight member-driven councils and committees, including supporting member leadership to develop a program of work and support all members.
- Collaborate with team around leadership development, recruitment, and support, including creating tools to facilitate members to lead activities.
- In addition to providing support for team members around committee logistics, support the Executive Director in planning and managing logistics for quarterly Advisory Board meetings and bimonthly Management Committee meetings, including developing agendas and data summary dashboards and being staff lead on venue and food coordination (when safe to return to in-person).
Sponsorship, Resource Development, and Communications Support
- Support the Executive Director in all activities related to sponsorship, including participating in the development and analysis of sponsorship structure, creating marketing collateral, executing sponsorship campaign, and managing invoicing, follow-up, and sponsor benefits.
- Support all activities related to the ULI Investment Committee, responsible for leading sponsorship strategy, which makes up over 60 percent of annual revenue.
- Track sponsorship activities over the years, collect data, and create reports and presentations to support strategic activities around resource development.
- Access member and nonmember records to create analyses for membership, sponsorship, attendance, and budget patterns for forecasting short- and long-term goals.
- Coordinate materials and data for annual sponsorship campaign.
- Serve as lead staff person to manage relationships and benefits with all sponsors, including marketing, event benefits, and communications.
- Support overall organizational communications, including writing for online content, talking points, and background for events, social media, and other activities as assigned.
- 1-4 years of related work experience.
- Proven project management, time management, and organizational skills.
- Prior experience in program or event planning or development desired.
- Experience recruiting, working with, and managing volunteers desired.
- Highly developed interpersonal skills and ability to engage professionally with senior industry leaders.
- Professional oral and written communication and interpersonal skills to work with senior business and public-sector executives.
- Ability to initiate and prioritize tasks and handle multiple tasks concurrently and completely with responsible follow-through and minimal supervision.
- Ability to provide courteous customer service and foster professional relationships with coworkers in a fast-paced environment.
- Self-motivated, demonstrating meticulous attention to both details and deadlines.
- Proven project and office management skills, including creative problem solving.
- Aptitude for financial management and budgeting with outstanding attention to detail.
- Proficiency with Microsoft Office suite (Word, Excel, Outlook, and PowerPoint).
- General interest in real estate, land use, and planning preferred.
- Ability to attend frequent ULI events (in the early morning or evening) throughout the region (central Pennsylvania, Lehigh Valley, Delaware, southern New Jersey), and travel to one to two national meetings per year is required.
- Ability to attend early-morning and late-afternoon/early-evening events.
- A degree and/or relevant work experience in customer service, communications, nonprofit administration, event planning, logistics management, volunteer coordination, and/or committee facilitation preferred.