Manager of Administration

  • Location

    124 South Maple Way, Ambler, PA 19002

  • Category

Beyond Celiac is seeking a highly motivated individual with exceptional organizational and administrative skills to join a dynamic nonprofit organization on a full-time basis.

Working across all departments at Beyond Celiac, the ideal candidate will be effective at prioritizing, good at juggling multiple deadlines and schedules and efficient in both work style and in personal interactions with staff, volunteers, donors and other constituents.

The Manager of Administration performs administrative support cross-functionally for all departments at
Beyond Celiac. Functions include travel and logistical support, filing and record-keeping, correspondence,
mass mailings, scheduling support, event management assistance, reporting, presentation support, donor
records maintenance and other duties as assigned.

The Manager of Administration will report to the Director of National Programs and Volunteer Engagement
and providing direct administrative support to the CEO. This role includes working closely with the Director
of Administration and providing a significant amount of support to the Director of Donor Relations, both in
performing donor administration and reporting tasks and in support for donor outreach, events, grassroots
campaigns and other related fundraising initiatives.

Job Responsibilities:

  • Perform various administration and office support functions across departments, including but not limited to general correspondence, filing, database updates, opening/sorting mail, travel logistics, expense reports, office supplies, list updates, event support, mass mailings and report preparation.
  • Provide administrative support to the CEO, including scheduling and calendar management, correspondence, travel scheduling and itineraries, meeting/hotel/airline reservations, board meeting preparations and general organizational assistance.
  • Provide significant support to the Director of Donor Relations, including recording all donations, sponsorships and payments, managing donor acknowledgements, preparing reports, updating the database, helping with events, correspondence, grassroots campaigns, donor outreach and other fundraising tasks.
  • Provide support for the Communications team as needed, including in the areas of data/list management, social media assistance, project work or other functions.
  • Provide basic support to the CFO in organizing expense documents and supporting basic financial reporting.
  • Provide support as needed to offsite employees and contractors.
  • Serve as the primary administrator of the Salesforce donor database, providing data clean-up and generating accurate reports, analysis and correspondence.
  • Deliver event management support as needed and directed by the Director of National Programs and Volunteer Engagement and by the Director of Donor Relations.
  • Organize, coordinate and manage mass mailings and support grassroots campaigns.
  • Oversee, order and maintain office supplies and equipment; coordinate cleaning service and provide general office upkeep.

EDUCATION:

  • Associates Degree expected, Bachelor’s Degree a plus
  • Certifications or other courses in administrative work a plus

 

 

EXPERIENCE:

  • 3+ years of successful administrative support work required, longer experience a plus

About Us

Beyond Celiac is a patient advocacy organization that unites with patients and partners to drive diagnosis, advance research and accelerate the discovery of new treatments and a cure.

We envision a world where the 1 in 5 people who are undiagnosed can restore their lives through a timely and accurate diagnosis.

We believe that patients deserve options to treat this chronic autoimmune disease beyond the gluten-free diet, which has been the only treatment for celiac disease since the 1800’s. Further, current research is proving that the gluten-free diet is not fully effective for most people.

We aim to positively impact almost every aspect of celiac disease research by eliminating a major barrier to progress: the lack of reliable, in-depth patient information. Our aggressive research agenda advances pathways to new treatments and, one day, a cure.

Apply for this job

Send resume and cover letter to careers@BeyondCeliac.org. Please list the name of the position in the subject line of the email. All applications will be reviewed.

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