POSITION: Deputy General Secretary (DGS)
REPORTS TO: General Secretary
SUPERVISES: Director of Communications; Director of Programs
GENERAL SUMMARY: The Deputy General Secretary (DGS) serves as the chief operations director for Philadelphia Yearly Meeting and reports to the General Secretary. Responsible for setting conditions so that staff work geared towards strategic priorities can run effectively, the DGS directs activities and articulates expectations that further PYM’s mission and goals. The DGS provides direct support to several Board/Volunteer groups, and supervises and integrates the work of programs, communications, data, IT, and facilities.
DUTIES AND RESPONSIBILITIES:
- Work closely with the General Secretary to set organizational goals in alignment with yearly meeting priorities.
- Drive operational functioning (develop plans, implement procedures, and set measurable outcomes across areas of responsibility).
- Steward the interconnected web of relationships and communications among staff, governance, monthly and quarterly meetings, and PYM Friends overall.
- Develop, implement, and support practices that strengthen connections among meetings using multiple channels to keep all our stakeholders informed and engaged.
- Ensure staff workflows are efficient, effective, and responsive to emerging priorities. Ensure the activities of the staff are integrated.
- Establish, model, and guide clear collaborative processes and intra-office practices.
- Monitor daily operations and systems for clogs or problems. Respond to our IT and Friends Center property partners on issues related to technology, data, and facilities.
- Support the strategic planning and work of our Governance structure (called Councils) with the General Secretary to support various aspects of PYM governance and staff work aligning toward a common direction.
- As a member of the executive team (Ops team), collaborates with the General Secretary and Chief Financial Officer on matters related to business. Collaborates with the Director of HR and Inclusion and Director of Development as needed for success in their roles and for success in operations. Serves on ad hoc groups occasionally.
- Other duties as assigned.
- 5+ years of executive level management experience, preferably in not-for-profit institutions.
- Demonstrated experience managing multiple teams and multiple complex projects involving diverse teams of people and interest groups.
- Track record of bringing disparate viewpoints together for collaboration.
- Familiarity with and appreciation for sound budgeting practices and the necessary roles of-risk management, compliance, and regulatory adherence in a successful nonprofit.
- Experience with the Religious Society of Friends; has the ability to engage in conversations that reflect a personal appreciation for our Quaker faith and practice.
- Established ability to move from ideas and vision to successful outcomes. Ability to listen well while identifying the needs of users and guiding them to a positive outcome. Ability to manage stakeholders’ expectations and communicate clearly at all levels.
- Demonstrated strong track record of building a culture of trust among staff.
- Effective and engaging communicator with excellent speaking and writing skills.
- Able to lead on matters related to equity and inclusion. Holds a sophisticated understanding of how race dynamics can playout in organizational culture. Committed to deepening personal understanding and to the PYM vision of being an anti-racist, inclusive, equitable organization.
- Strong sense of responsibility, self-motivation, and a positive attitude. Demonstrated ability to think creatively, problem-solve, and develop innovative ways to deliver results with available resources.
- Deep understanding of the Quaker faith; established relationship to the Quaker community; familiarity with Quaker principles and practices; experience with -Spirit-led consultative decision processes.
- General knowledge of: Communications; able to supervise and support marketing and communications practices that result in engaging communications meaningful to a wide audience. Programs; able to supervise and support programs that attract, inspire, educate, and lead to effective action. Data & logistics responsibilities; able to supervise and support internal database systems and technology.
- Stays aware of and pursues knowledge of emerging workplace-relevant technologies; is competent at teaching others basic use of these technologies.
EXPECTATIONS OF ALL PYM EMPLOYEES:
- A highly welcoming attitude and willingness to serve members of our community and make a positive first impression to those outside of it. This includes sincere openness and appreciation for the wide range of cultural backgrounds, spiritual beliefs, life experiences, and differences of all kinds as can be seen in a metropolitan region such as the greater Philadelphia area.
- PYM has three tiers of expectation for racial equity skills and competencies:
- Entry-level staff (Intern, Assistant, Associate) Candidates are interested in Racial Equity. Candidates are also interested in expanding their analysis and knowledge about the role that racial inequity plays in our society and are committed to building and/or deepening your commitment to racial justice work. Commitment to PYM vision to become a multiracial organization with a multiracial community of staff and supporters.
- Mid-level staff (Coordinator) Candidates understand Racial Equity. Candidates have a demonstrated understanding of the role that racial inequity plays in our society and in movement-building and have demonstrated an ability to effectively manage across difference. Commitment to PYM vision to become a multiracial organization with a multiracial community of staff, and supporters.
- Senior-level staff (Managers with 5 or more years’ experience with PYM or similar organization) Candidates work for Racial Equity. They consistently integrate their deep understanding of key racial equity concepts into work projects and interactions by addressing structural implications and disproportionate impacts of policies, campaign objectives, organizing objectives, activities, and decisions on race, class and other group identities within the context of job responsibilities and projects.
- Familiarity with Quaker faith and practices, and/or a willingness to gain, deepen, and nurture such knowledge.
- Appreciation of the role of Quaker practices in the performance of PYM duties, this includes supportive participation in annual and semi-annual multi-day “business Sessions.” Please see our website as part of familiarizing yourself with us.
TIME EXPECTATIONS: This is a full-time position (35 hours per week on average).
WORKING ENVIRONMENT: PYM’s offices are located in the heart of Center City Philadelphia in a LEED certified green building called Friends Center. Currently hybrid, the PYM staff enjoys a friendly and welcoming workplace environment and collegial culture. The building complex houses a range of interesting non-profits serving local, regional, and international missions. Surrounded by an array of cultural institutions, restaurants and parks, Friends Center is minutes away from various transit portals and many of Philadelphia’s best sites.
COMPENSATION AND BENEFITS: The salary range is $100,000-$105,000. Benefits include medical, dental and life insurance, commuter and health FSAs, a 403(b)-retirement plan with 7% employer contribution plus 3% match, generous paid time off including yearly vacation days (20), personal days (4), holidays (11), and sick days (12), flexible work schedule which currently allows up to three days of work from home weekly.
INTERESTED? Please submit the following items to the attention of Oskar Castro, Director of HR & Inclusion, via https://pym.bamboohr.com/careers/37
- A current resume.
- A cover letter that tells us how your qualifications and experience are a strong fit for our needs above. (applications received without a cover letter will not be considered).
- Contact information for three professional references (we’ll ask you before contacting them).
Review of applications will begin on January 2nd, 2023 and continue until the position is filled, with an anticipated hire and start date at the end of January.
Philadelphia Yearly Meeting of the Religious Society of Friends, or simply Philadelphia Yearly Meeting, or PYM, is the central organizing body for Quaker meetings in the Philadelphia, Pennsylvania, United States, area, including parts of Pennsylvania, Maryland, Delaware and New Jersey.