This full-time position serves as the principal administrative and informational contact for The Presser Foundation (www.presserfoundation.org). The Grants & Communications Manager is generally the first point of contact for grantees and the public, providing information on the Foundation’s guidelines, the grant proposal process, and assisting in database system issues. The Grants & Communications Manager works closely with the team serving as the central point in the Foundation’s day-to-day operations. This position is responsible for processing grant applications, tracking grants made by the Foundation, obtaining and maintaining reports required from grantees, handling correspondence, meeting arrangements, annual reports, and special projects. The Grants & Communications Manager reports to the Executive Director of the Foundation for the satisfactory fulfillment of the functions and responsibilities of this position.
- Communicate the Foundation’s objectives, priorities and grant review process to nonprofit organizations and others in the community
- Serve as point of contact for inquiries about grant eligibility and the grant process
- Provide technical assistance and troubleshooting for online grant application users
- Process grant applications
- Create correspondence to grant applicants and grantees as necessary
- Prepare reports and participate in the review of grant applications
- Update database status after decisions have been made regarding grant proposals
- Prepare banking information for payment of funds to grantees upon approval of grant awards
- Manage operational and logistical functions for board of trustee meetings, including notices, meeting space, and board documents.
- Prepare and distribute all approval and denial letters after board meeting
- Request interim and final reports from grantees if reports have not been filed in a timely manner
- Prepare the Foundation’s annual report and update website and social media as needed
- Produce regular and ad hoc grant making reports and perform data analysis as needed
- Coordinate meeting and event arrangements as requested
- Assess ongoing technology needs of the Foundation
- Manage communications on behalf of the Foundation and facilitate upgrades, additions, changes as needed to the website
- Administer and perform administrative functions for the Foundation’s President, Executive Director and other colleagues as needed in connection with Foundation activities
- Maintain office supplies, printing, Foundation records, and telephone functions
- Other duties as assigned
- Bachelor’s degree
- Three to five years of related experience
- Top-notch communication and organizational skills, both verbal and written, with meticulous attention to detail
- Proven ability to take direction but also to work with minimal direct supervision and manage multiple projects, while being a committed team player
- Ability to read and understand organizational budgets
- Excellent customer service skills with various audiences
- Flexibility; must be willing and capable of adapting to changing priorities and deadlines
- Evidence of dependability, trustworthiness, and effective work habits
- Ability to take initiative and complete project assignments independently or as part of a team
- Ability to represent the Foundation in a professional and highly competent manner
- Must be able to multi-task during peak periods and be able to work with deadlines
- Must be able to work in a close team environment, along with the ability to work independently for stretches of time
- Sense of humor; ability to be serious without taking oneself too seriously
- Must become familiar with the Foundation’s guidelines and processes
- A high degree of competency in social media platforms, MS Office suite, particularly Excel, PowerPoint, and Word, a background in Foundant’s system (a plus!), and the ability to learn new applications quickly
- Familiarity with WordPress or another content management system preferred
- Experience working for a nonprofit or foundation helpful
- Driving and occasional travel locally and in the tri-state area may be required
- Knowledge of various genres and traditions of music
- Familiarity with organizations receiving funding from the Foundation
- Awareness of emerging and critical trends and best practices in grants management, technology support, communications, and philanthropy
- The Presser Foundation has office space at Friends Center at 1501 Cherry Street in Philadelphia.
- Due to the collaborative nature of the work, it is expected that the majority of time will be spent in the office.
- Salary: Competitive salary commensurate with experience
- Benefits: Monthly stipend for healthcare, retirement match after one-year employment
- Other: Vacation time and some workplace flexibility
For over 10 years, harp-weaver has been privileged to work with clients who are thoughtful, challenging, engaging and committed to their unique missions. Though they range in size and structure, focus and intention, we are humbled by what unites them all – their drive and determination for their charitable giving to have an impact. We consider ourselves fortunate to be the catalyst that drives their collaboration and giving.
harp-weaver provides the management and administration of The Presser Foundation. The Presser Foundation was formally established in 1939 under various deeds of trust of the late Theodore Presser. In the charter of incorporation, the Foundation’s purposes are set forth to promote primarily the cause of musical education and musical philanthropy. While the Foundation’s approaches to accomplishing its mission have evolved, it has provided much needed funding to further the cause of music both nationally and locally in the Greater Philadelphia Area.
We are seeking a motivated and experienced grants manager with strong communication and media knowledge on behalf of The Presser Foundation. The Grants & Communications Manager will support the Executive Director, Teresa Rodgers, and the Trustees of the Foundation in the grantmaking work of the Foundation.