Job Description
Role Summary
Bread & Roses Community Fund seeks a dynamic finance and operations professional to join the finance & operations team, reporting to the Senior Director of Finance & Operations.
The Finance & Operations Associate will work independently to complete assigned tasks ranging from finance to office management, with meticulous attention to detail and follow through. The Finance & Operations Associate will be open to feedback and seek support when needed to meet goals and objectives.
The deadline to apply is April 3, 2025.
Role Responsibilities
Finance
- Grants Administration
- Coordinate with the Programs Department regarding grants that have been awarded.
- Record grant agreements in Bill.com in a timely manner.
- Communicate via Programs Department grant tracker the status of grant payment(s).
- Proactively communicate the status of expiring payments with grantees.
- Accounts Payable
- Maintain W-9 documentation for independent contractors.
- Review vendor invoices confirming rates to signed agreements and/or answer any vendor inquiries.
- Record all vendor invoices in Bill.com in a timely manner.
- Generate Accounts Payable Aging reports for Senior Director of Finance & Operations to process payments in Bill.com.
- Review employee credit card import files and reconcile to monthly statements and record activity in QuickBooks.
- Revenue & Accounts Receivables
- Update cash receipts for Development Department daily.
- Review the weekly development transaction listing for completeness and accuracy, follow-up as necessary.
- Notify Senior Director of Finance & Operations of contributions with restrictions, DAF transactions, and open pledge payments.
- Import revenue transactions through Saasant to QuickBooks.
- Perform revenue reconciliation weekly.
- Month-End Process
- Download Bank, PayPal, and Investment Statements by the 10th of the month for the prior month.
- Prepare and complete monthly reconciliations for cash, revenue, accounts receivable, accounts payable, prepaid expenses, fixed assets, accrued expenses, health reimbursement account, and investments.
- Create monthly budget to actual and YTD analytics.
- Assist Senior Director of Finance & Operations with month-end closing process to ensure books are closed by the 15th of the month for the prior month.
- Audit Support
- Assist the Senior Director of Finance & Operations with month-end and year-end close by ensuring timely and accurate data entry, reconciliation, and review of financial information.
- Support preparation for annual audit, IRS form 990, and other required state filings.
- Budget Assistance
- Support in the annual budget development process.
Operations/ HR Responsibilities
- HR
- Manage QuickBooks Time system.
- Prepare semi-monthly payroll reports for review and approval, submit updates to payroll processing company such as salary changes and related information.
- Assist in the management of employee benefit programs (HRA/FSA, benefit updates and yearly enrollment) and processing request from employees.
- Office Management
- Manage all office needs, including inventory and ordering for all office supplies, kitchen supplies, etc.
- Maintain an up-to-date inventory of all property and equipment.
- Serve as the liaison to external organizations utilizing the office through Bread & Roses’ rental program.
- Coordinate technical assistance tickets with vendors and service providers.
- Manage office repair workorders with building management.
And other related duties, as requested.
Required Skills and Experience
- A bachelor’s degree in accounting, or business administration supplemented by courses in accounting.
- 3+ years of nonprofit bookkeeping experience, including accounts payable, revenue, accounts receivables, payroll, account reconciliations, and month-end close.
- Detailed knowledge of and experience working with QuickBooks accounting software, Salesforce, and Bill.com (or similar payment software).
- Ability to handle sensitive and confidential information about financials, donors, team members, grantees, and operations.
- Commitment to working as a team player on a small office team – collaborating across projects, communicating clearly, and contributing to strengthening the organization.
- Excellent attention to detail with analytical and problem-solving skills.
Location
This is a full-time, office-based position in Philadelphia. Office workday 9am – 5pm.
Compensation
The salary is $70,000 – $75,000, depending on experience. The benefits package includes generous paid time off; 100% employer-paid health, dental, and vision coverage; short-term disability, long-term disability, and life insurance; flexible spending account for health and childcare expenses; an employer-paid health and wellness fund; student loan repayment assistance; 401(k) with up to a 7% employer contribution; and a 3-month paid sabbatical after 7 years of service.
