Job Description
harp-weaver LLC (www.harp-weaver.com) provides the management and administration of a prominent Philadelphia philanthropist (“client”) as well as to other private family foundations, (“clients of harp-weaver LLC”). The Foundation Manager will serve as the primary administrative and informational contact for the client. The Foundation Manager works closely with the team, serving as the central point in the client’s day-to-day operations. This position is responsible for processing grant applications, tracking grants made by the client, obtaining and maintaining reports required from grantees, handling correspondence, board management, meeting arrangements, annual reports, and special projects.
Typical Duties
Duties include, but are not limited to, the following areas:
Board Management
- Manage operational and logistical functions for Board & individual meetings, including notices, meeting space, and Board documents;
- Execute the decisions of the Board promptly and accurately;
- Prepare agendas in conjunction with Foundation Director;
- Prepare minutes in a timely fashion for review and make minutes available for the next meeting;
- Maintain records of all meetings; and
- Administer and perform administrative functions as needed in connection with responsibilities to the Foundation; and
- Other duties as assigned by the Foundation Director and Board.
Grants Management
- Communicate the client’s objectives, priorities and grant review process to nonprofit organizations and others in the community;
- Maintain a working knowledge of significant developments and trends in the field to enhance effectiveness;
- Gather information needed to inform program recommendations, including researching and summarizing background on community issues, prospective organizations, and grantees;
- Serve as point of contact for inquiries about grant eligibility and the grant process;
- Provide technical assistance and troubleshooting for online grant application users;
- Conduct site visits as needed;
- Process grant applications and participate in their review;
- Create correspondence to grant applicants and grantees as necessary;
- Update database status after decisions have been made regarding grant proposals;
- Prepare and distribute all approval and denial letters;
- Prepare banking information for payment of funds to grantees upon approval of grants;
- Build rapport with current and prospective grantees to understand organizations and communities’ holistic needs, assets, and opportunities, and partner with colleagues to leverage full range of levers toward impact
- Produce regular and ad hoc grantmaking reports and perform data analysis; and
- Conduct evaluation in partnership with grantees with an eye toward learning for each partner.
Communications Management
- Manage external communications (website, social media, newsletters, etc.), including the creation and management of a communications plan incorporating social media as and when approved by the client;
- Participate in appropriate local, regional, and national conferences, events, and workshops that relate to the client’s impact in the community;
- Collaborate with other funders to contribute to the field and as required to implement strategy; and
- Assess ongoing technology needs of the client.
Position Qualifications:
- Bachelor’s degree
- Three to five years of related experience
- Top-notch communication and organizational skills, both verbal and written, with meticulous attention to detail
- Understanding of and/or experience in the nonprofit or philanthropy space a plus;
- Proven ability to take direction, work independently, and manage multiple tasks with deadlines;
- Evidence of dependability, trustworthiness, and effective work habits;
- Ability to represent harp-weaver LLC and the Foundation in a professional and highly competent manner;
- Experience with Foundant grant management system a plus and Microsoft Office (Word, Excel, Outlook, PowerPoint); and
- Driving and occasional travel locally and in the tri-state area may be required.
Conditions:
- harp-weaver LLC has office space at 8033 Germantown Avenue Philadelphia, PA 19118 (accessible by SEPTA bus and regional rail).
- Due to the collaborative nature of the work, it is expected that most of the time will be spent in the office.
