Job Description
Job Description: Financial Manager
Status: 32 hours per week – FT
Retirement Contribution Match: Retirement contribution match following one-year of employment at a minimum of twenty (20) hours per week or one thousand (1,000) hours in one calendar year.
Healthcare: Monthly Stipend
Paid Vacation: 3 Weeks PTO, 9 Holidays
Position Relationships:
- Responsible to the Principal of harp-weaver LLC.
- Inter-Relationships: Work closely with all staff, Board of Trustees of the clients of harp-weaver LLC, grantees, partners, and vendors.
Typical Duties:
Duties include, but are not limited to, the following on behalf of the clients of harp-weaver LLC:
- Bookkeeping including managing vendor relationships, coordinating grant payments, entering payables/checks in QuickBooks (QB), reconciling Bank and Money Market Accounts in QB, updating and reconciling investment account spreadsheet and recording unrealized gain/loss;
- Maintain and track insurance policies, affinity group memberships, and vendor contracts;
- Support the annual budgeting/spending policy processes;
- Work with Executive Director and Foundation Managers on cash flow for grants and operations;
- Prepare monthly reports including the Balance Sheet, YTD Profit & Loss, and Grants Payable Spreadsheet and perform financial analysis as needed;
- Provide administrative support and coordination for the audit/review team, including audit firm, staff, Finance Committee, and/or Treasurer and other officers;
- Coordinate the filing for 990-PF, 990-T (if applicable) returns with federal and state entities as well as quarterly estimated excise taxes;
- Attend Finance Committee Meetings and other meetings of the clients of harp-weaver LLC; and
- Other duties as assigned by the Principal of harp-weaver LLC.
Conditions:
- harp-weaver LLC has office space at 8033 Germantown Avenue Phila., PA 19118.
- Due to the collaborative nature of the work, it is expected that most of the time will be spent in the office.
Position Qualifications and Knowledge
Education and Experience:
- Bachelor’s degree: A bachelor’s degree in accounting, finance, business administration, or a related field.
- General experience: At least five years of progressively responsible experience in accounting or finance.
Job Knowledge and Skills:
- Nonprofit accounting: Must have a strong knowledge of nonprofit-specific accounting standards, such as GAAP for nonprofits.
- Compliance: Must understand and be able to manage compliance with federal and state requirements for tax-exempt organizations.
- Financial management software: Proficiency in software such as QuickBooks, Excel, and other grant or donor management systems is necessary.
- Internal controls and policies: Must have experience in developing and implementing internal controls and financial policies.
